Problem Solved: Note-Taking While Surfing Amazon


What do you do when you’re surfing Amazon and you want to keep records of your valuable findings, especially when you follow the serendipitous trail from topic to topic that is so typical of the Amazon “research” experience? You know how it is—you start off in single-minded search of a specific title and before long you’re cavorting through an endless array of tantalizing titles, completely unrelated to your immediate objectives, but somehow pertinent to other interests and projects.

Here’s a simple, low-tech solution that I use:

  1. Orient a few sheets of legal size paper (8 1/2″ x 14″) horizontally and fold them in half from left to right. The resulting dimensions are 5 1/2 inches along the top and bottom edges and 8 1/2 inches along the sides. You now have four “pages” on each sheet to write on. This should be ample space for any single note-taking session.
  2. On one sheet, with the folded edge on the left, write in capital letters a brief title (one to three words) for the first note you’re taking. This label should reflect the kind of note you’re taking, which will depend on the occasion for taking notes. In this example, you’re surfing pages on Amazon for books of interest. You’re guided to some degree by a definite purpose, but you’re also letting yourself trip along new pathways. Your first note, let’s say, is to be a list of titles on a related topic or theme. Or maybe it pertains to a project you have in progress. You write the theme or the name of the project in capital letters at the top and to the left.
  3. Write the date of your note-taking in the top right-hand corner of the sheet. This will be useful for arching and retrieval. [See below.]
  4. Use bullet points for each entry on your notes page. In our example, many of these entries will be titles of books found on Amazon, so you’ll be creating a bulleted list of titles. Suppose you’re looking for sources on SCIENCE AWARENESS. You come across a couple of promising titles. You scroll down to the Amazon section titled “Customers Who Bought This Item Also Bought,” where other titles are listed horizontally across the page, often with a navigation button for scrolling through several “pages” of items in this category. Since you’re looking for titles related to your theme, you work your way across the list and note as a separate bulleted item on your first notes page anything that you may want to pursue later. As you scroll across, however, you encounter an unlikely entry for a book of poems. It looks interesting. What do you do? At this point, create a new notes sheet like the first folded sheet and enter the title POETRY, then create a bulleted entry for the book of poems. At some point, if things go contrary to plan, you’ll click on one of these titles for more information, and you’ll be presented with additional titles that other customers have bought. This can go on endlessly. Your curiosity about the poetry book has take you to its main page, where, for some reason, you see a title about writing memoirs which, for some reason, interests you. Now you create a third notes sheet with an appropriate title, WRITING or WRITING: MEMOIR. (Note the utility of colons to punctuate designations for your notes pages). By a similarly haphazard process, you’re dazzled by yet another title, one about BOOKS & READING. And so it goes.
  5. Meanwhile, you find that you can’t resist peeking “Inside the Book” now and then. This is a great, but potentially hazardous, feature on Amazon. For a title on CARTOGRAPHY, a subject that came up in that serendipitous way so characteristic of Amazon surfing, you dip into the sample pages and start reading. Now your note-taking follows a different trajectory. You begin making a list of QUOTATIONS, each one with its own bullet point and the author’s name, book title, and page number. After the quotation and source information, you add in [brackets] a brief label for the quotation. Or something about the organization of a page is striking to you and you think it might be useful for one of your own writing projects. So you create a new notes sheet (same as before) and give it a label. This label will be the WORKING TITLE of your project. On the first page you draw in outline form a template that resembles the page layout in the book on cartography that you’re examining.
  6. As you collect notes sheets, take care to write the page number on each of the four “pages” of the sheet. Because the sheet is folded and you may collect a dozen or more of these sheets during a single note-taking session, you may have trouble—as you turn the pages—remembering the topic or theme of a particular notes sheet. In that case, write the label for that sheet at the top of each page. Continue making your bulleted list as before.
  7. During almost all of my own note-taking sessions, I end up creating a sheet for QUOTATIONS and one for PHRASES that eventually go into a database I keep for that sort of thing. This is useful in my writing, teaching, and public speaking.
  8. As note sheets accumulate, stack them in alphabetical order according to the labels you’ve given them. As you make entries you’ll be adding notes to one themed sheet at one moment, then another note to another themed sheet, then returning to a previous sheet, hopscotching around as topics intersect. Having your sheets in order will make it easy to find a particular one that is to receive a new entry at a later time in the session.

Some questions answered:

  1. “What counts as a note-taking session?” Because I date my notes, I consider any note-taking I do on a given day to be a single “session.” Sometimes this will be one stint of 90 minutes. Sometimes it will be 30 minutes in the morning, 15 minutes during lunch, another 45 minutes in the late afternoon, and so on. I simply add newly themed sheets and bulleted notes to existing sheets with the same date, picking up the process where I left off earlier in the day.
  2. “What should I do with the notes after each session?” At the end of the day, I have several options for filing my notes. Everything depends on time and timeliness. If one sheet of notes will be useful for a current project (during my next writing session for a book or article, for example), I’ll file that sheet where it will be ready to hand as soon as I’m back to work on that project. If a note sheet relates to a topic I’m researching, I archive that sheet in a folder designated and labeled for that project. For all of my note-taking, I generally think in term of projects and topics, so I have project files and topical files. My project-management protocol includes scanning some hard copy notes into files on my computer or directly into project management databases I use (for example, in Scrivener and in OmniOutliner Pro). So some notes will be archived in long-term files and others for near-term use, either as hard copies or in electronic format.
  3. “What’s so special about legal size paper?” This is a matter of preference. Feel free to use standard 8 1/2″ x 11″ paper if you prefer. I find the legal size, folded the way I do, provides ideal dimensions and page proportions for my handwriting and aesthetic sensibilities. I keep a sheaf of un-ruled, white, legal-size paper close by my desk just for this purpose. I can stash a few folded sheets in a large envelop if I’m traveling and plan to work. [Note: If you’re traveling and running low on paper, just tear the sheets in half along the folded line and label them individually by theme or project. This still leaves you with two sides to write on, which may be sufficient in a pinch when your sessions are short anyway.]
  4. “What are some alternatives (besides software) to using the folded legal-size sheets?” You can use smaller (or larger) sheets of paper. You can go as small as you like. But you need room for writing and for taking sufficient notes without thickening the stack of pages too greatly. Index cards provide another option. But 3″ x 5″ cards are too small, in my judgment. The 5″ x 8″ cards accommodate more note-taking, but in their typical orientation (long edges at the top and bottom, short edges on the sides) they just aren’t proportioned to my liking. One solution would be to write notes in two columns; another would be to turn the card into vertical (or “portrait”) position and take notes down the length, instead of across the width, of the card. The proportions of the writing space are key. I don’t care for anything too wide since it often results in wasted space on the right-hand side. Another option is some kind of notebook. See next point.
  5. “Why not use a Moleskine?” For paper notebook purposes, my favorite is the Moleskine. I use Moleskines for all sorts of note-taking. They are especially useful for writing lengthy notes on a single topic, first drafts of portions of essays, note-taking during a lecture, or outlining for a writing or speaking topic. I’ve written other posts about the uses of Moleskines. The size I use measures approximately 7 1/2″ x 10″. This is only a little larger than a folded sheet of legal size paper. So I can insert my legal paper note sheets into my Moleskines as need. The Moleskines have just the right amount of paper firmly stitched together between stiff covers to last during most of my travels. And all the pages are kept together. They have one drawback: because the pages are bound together, a miscellany of writings (characteristic of a chapbook) must be indexed for each Moleskine if entries are to be found when they’re most useful at a later time. Loose pages, like the ones described in this post, can be filed immediately into labeled folders. [Note: You could follow the same procedure with pages in a Moleskine, reserving each sheet (on both sides) for a single theme, topic, or project, then tear the sheets out for archiving according to their respective purposes. But this sort of defeats the purpose of having an attractive—and comparatively costly—bound notebook like a Moleskine. Nevertheless, to each his own!]
  6. “Why not just enter your notes electronically in the first place?” This is fine when it’s convenient. But it’s not always convenient. If you depend exclusively on your computer or iPad for note-taking, a great deal of valuable material will slip through your hands, never to be retrieved again. Also, it’s easier to move quickly from note sheet to note sheet on different topics for different projects if you have them in alphabetical order in a stack as you make entries back and forth.
  7. “Are there good software options that can be adapted to this same method?” Yes. For example, I use Scrivener to manage writing projects. Each Scrivener file is dedicated to a unique project. In a single file I can manage “folders” and “documents” (more or less the way playlists are organized in iTunes). So I can create a folder for “Dated Notes” and then add to that folder individual documents labeled with the date for notes taken on that date. So, following the scheme I’ve described in this post, I would open the “Dated Notes” folder in my Scrivener file for a specific project and create a document within that folder that is labeled with the current date. I would then enter my bulleted notes in that document. There are all sorts of advantages to using Scrivener for this sort of thing. But the same thing could be done with OmniOutliner Pro or some other similar software package. (I stay away from standard word processors, like MS Word and Pages, for this sort of thing. They aren’t effective project management tools, and word processing is handled very neatly in Scrivener.) I could write a separate post about how to use Scrivener for note-taking across projects during a single session of writing or note-taking. But the basic idea is simple: just keep each relevant Scrivener project open while doing your work, each with its own dated note-taking document open, and switch between files with simple keyboard strokes as you make entries. You replicate nearly exactly the process described in this post, but in electronic files instead of on paper.
  8. “What are the special virtues of using paper?” The chief virtue with real paper is that you can usually get your hands on some no matter where you happen to be. I like the physical process of writing by hand. I remember things better because they have a physical location that I associate with the notes I take (like being able to recall where a line of text appeared in a book I’ve read). And for some of us, “out of sight is out of mind,” and researchers can’t afford to be out of their minds!
  9. “What if I need more sheets for the same topic?” This seldom happens in my experience, but the solution is simple: add a sheet with the same designation and place it inside the first notes sheet on that topic.
  10. “Does this hack for note-taking while on Amazon have other applications?” Yes! The simple method I’ve described can be adapted for use anytime you find yourself pin-balling off of different topics. You may brainstorming, watching TV, or “listening” to your spouse recount the day’s events. Ideas for sundry projects are flooding your mind. This might be your solution. You get an idea for one project, then something else on another. Just note them down on separate sheets, properly labeled and titled. You’re watching your favorite sitcom and a character finally says something that is actually funny, useful, and memorable. Except that you probably won’t remember it, so it probably won’t be useful. Give it a label and write it down on one of those folded sheets of paper that you always have handy. Your spouse is re-gailing you with the woes of the day, or ticking off a long list of things to keep your weekend busy. As you think about more important things and write them down, the usual glazed look will be gone and you’ll appear to be taking her so seriously that you’re actually taking notes! Yes, the possibilities (and concomitant advantages) are endless. I use the technique to manage my daily and weekly To Do lists. It isn’t the only tool I use, but for especially complex stretches of time, I take a single folded sheet and put activity labels (“Errands,” “Calls,” “Home Projects,” “Computer Tasks,” “Email,” “Writing,” “Motorcycle Trip”) on each page, then note individual things that need doing. Because the categories are unrelated, I have one per page; that way I can have as many folded sheets as necessary and simply insert sheets between the pages of other sheets in random order. I tick items off for each category as they’re completed. I often plan my week that way.
  11. “Why do you write about these things?” I write about them because I’m interested in solving problems with organization and getting things done. I write about them because I then have a record of methods I’ve found useful and I can return to this record to fine-tune the technique and remind myself how it works (yes, I’m that old). I write about them to be of help to other anal-retentive researchers. And I write about them hoping that if you have something to contribute on the topic you’ll leave a comment that will be helpful to me and other readers!

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Writing Tips: The Moleskine Method, Part 3


This part of the series describes a way of setting up your new Moleskine for writing, keeping it organized as you write, and preparing it for future reference after it’s been filled.

There’s not much to setting up your Moleskine. Read more of this post

Do-It-Yourself Reference Source


Blogger Thursday Bram at Stepcase Lifehack has devised a convenient list of “80 How-To Sites Worth Bookmarking,” for the general interest do-it-yourselfer and certain DIY specialists. The list is classified into eight categories, so finding the sites you’ll want to bookmark is a breeze.

All but two of the categories suit me. Can you guess what they are?

Also, if you use other DIY links on a frequent basis, would you mind sharing them in the reply box to this post?

Ferriss, Frauenfelder and Trapani: Three Books for the Productivity Minded


Three books crossed my desk about the same time, Tim Ferriss’s The 4-Hour Workweek, Mark Frauenfelder’s Rule the Web, and Gina Trapani’s Upgrade Your Life. They have certain aims and features in common, so I’ll describe them in one long Reading Jag post.

***

Ferriss counsels his readers to expand their horizons and pursue their dreams, even at considerable risk. He asks a straightforward question: Why put off what you’ve been working for all your life? There are people who work 60+ hours per week, and don’t do much else. Chances are they aren’t happy campers, even if they think they are. Some have been logging dozens of weekly hours for decades. They surely do need to stop the carousel and ask themselves why they got on in the first place. They should also stick around an honest answer.

As it happens, Timothy Ferriss is a pretty young guy. To all appearances, he is constitutionally incapable of working a forty-hour week. There’s just too much fun to be had, and much of it requires happy-go-lucky world-travel. Since having fun is his primary aim in life, and work fits uneasily in that scenario, he’s devised a strategy for limiting his work commitments to four hours a week. And he’s managed to make a fortune doing so. This book explains how. It’s also an advertisement for his consulting services for those who wish to follow the plan and achieve the same dream.

Ferriss offers a lot of practical advice about how to manage time, conduct business more efficiently, and join ranks with “the new rich.” And plenty of it is good advice. But layered throughout his enthusiastic campaign to streamline is a work ethic that deserves closer examination than many readers will give. He makes certain assumptions and claims about the point of human existence and the value of work that will be absorbed without awareness by the narcissistic rabble that makes up so much of the American population today.

Living a morally exemplary life has more to do with being than doing. For any significant action or form of life it is appropriate to ask, What sort of person would make that choice? In this case, what sort of person would wish to tidy things up on the scale and in the manner commended by Ferriss? What would it mean for society if everyone behaved in the way that is celebrated here? What kinds of relationships and commitments would be possible living this way? And what would replace the machinery of work as an incentive to personal discipline?

I don’t mean to break the spokes on Ferriss’s wheel. The irony is that “leisure is the basis of culture,” as Joseph Pieper argued. If the community of the new rich use their greater leisure for at least a modicum of contemplation and pursuit of the highest ideals, it will be a good thing for them and others. I like the way Ferriss writes and I share his sense of adventure. I welcome many of his specific suggestions for improving productivity and making room for other important activities beyond work. I recommend the book, but with caution. And I have to say, his website is way cool.

***

The other two books are more about the pragmatics of productivity, and both focus heavily on the use of technology in ordering our lives. Gina Trapani has a name for the person who assimilates efficiency habits in the use of technology—computer technology, mostly. The name is “lifehacker.” The subtitle for Upgrade Your Life is The Lifehacker Guide to Working Smarter, Faster, Better. I don’t know what there is about “better” that isn’t covered by “smarter” and “faster,” or why “better” doesn’t cover the bases all by itself. Titles like these abound, and they’re much more effective from a marketing standpoint when they aren’t subjected to much analysis. But hey, who’s analyzing?

The book, in the edition I have, includes no less than 115 “hacks,” laid out in eleven chapters and 450 pages, if you count the index. It’s definitely “user-friendly,” as any book with its objectives would have to be. Here’s a chapter-by-chapter rundown.

Chapter 1 suggests ten hacks for controlling email. Hack 1, like all the hacks in the book, is stated as a directive and uses a verb in the active voice—”Empty Your Inbox (and Keep It Empty).” If you aren’t already convinced of the value of this advice, Trapani makes a compelling case. And the suggestions for making this work are useful. Hacks 2, 3, and 4 didn’t do much for me. Number 5 is interesting: “Use Disposable Email Addresses.” This can certainly come in handy when you don’t want to risk a barrage of junk mail after divulging your email address online as a condition for some promised benefit. Trapani tells you how to circumvent that dread possibility.

Hack 6 is useful, number 7 not so much (speaking personally, of course). I especially liked learning about hacks 8 and 9, for consolidating email addresses and scripting repetitive email responses, respectively.

The main problem I have with Hack 8 is that I can’t use gmail in tandem with my business email account in the way that’s required. That’s a limitation of FirstClass mail, one of many that have caused me a degree of frustration. I can forward mail from FirstClass to gmail, of course. But if I reply from gmail, recipients get my messages marked with my gmail address rather than my FirstClass address. That’s generally not desirable.

It’s remarkable how often I receive unsolicited questions about some presumed area of expertise, and how often the same questions recur. A solution, helpful to both parties, is to script replies to the commonest inquiries. Scripting repetitive messages and replies doesn’t take much specialized knowledge. But a book of this kind, that is virtually (no pun intended) encyclopedic, has to include a few pages on the wherefore and the how-to.

Hack 10 is OK, but not brilliant in my work environment. (Trapani understands that some hacks will work better for some people than for others.)

Hacks 11 to 21, collected in Chapter 2, are about organizing your data—all that stuff that comes your way and has to be archived in some fashion, ready for future reference. There are hacks for

  • structuring your documents folder (the main thing is to come up with some way to keep unrelated stuff off your desktop and in places where it can be found fairly easily),
  • using searches and various tools to retrieve files,
  • keeping track of the bulging tribe of passwords needed for web logins and such,
  • tagging bookmarks (using del.icio.us, for example; see Brett O’Connor’s book del.icio.us Mashups),
  • organizing digital photos (Trapani likes Picasa; but Leo Laporte, The Tech Guy,on AM radio, recommends an online service called carbonite.com),
  • designing a personal planner, and
  • maintaining paper files.

Chapter 3 is kind of a breakdown in greater detail of the final hack in chapter 2. That hack, number 21, is about designing your own planner. Chapter 3 is titled “Trick Yourself Into Getting Done.” This is a series of eight hacks (22-29) for managing your projects, calendar, and time. The advice is sound. While not entirely original, it’s convenient to have it packaged here with other lifehacking suggestions.

Chapter 4 continues in the same vein, but with greater focus on specific types of activities and responsibilities, using the computer for it all. Here are six hacks for doing more things with your photo library (using Flickr), taking notes, and organizing tasks. Hack 31 explains how to build your own personal wikipedia. It sounds cool. But the cool factor is erased for me because it only works on the Windows platform. I know, I can run Windows on my Mac. But I don’t want to run Windows, which is one reason why I have a Mac.

The last hack of the chapter, number 35, very sensibly suggests using plain-text files for tracking projects and tasks. This suggestion is every bit as useful to GTDers—the cult followers of David Allen’s somewhat baroque strategy for Getting Things Done. I actually like David Allen’s general approach, have recommended his book to my students, and have gifted the book to my research assistants. I imagine GTD appeals most to those of us with obsessive-compulsive personality disorders (sorry, David). But a disorder is a disorder, and you’ve got to work with it. The thing is, a GTD addict may be completely nonplussed about managing life with something as prosaic as plain text, when there are so many exotic software programs specifically designed to play well with GTD guidelines.

(I know something about this, having spent time in that sandbox myself. And I’ve finally settled on a software program that does it all and without an inordinate number of bells and whistles. It’s called Things. I reckon it has all the virtues trumpeted by Gina Trapani on behalf of plain text, but with greater visual appeal and a minimum of setup. Granted, Things doesn’t work with Windows, at least not yet. Which is yet another reason to go with the Mac platform!)

Hacks 36-44 are set forth in Chapter 5. The chapter title, “Firewall Your Attention,” is not especially self-explanatory. But the point is to have strategies for staying focused on what matters, to avoid web and email distractions, and to set up a work environment conducive to productivity.

Chapter 6 is all about streamlining. There are thirteen hacks here, outlining tricks for speeding up web searches and web page displays, using keyboard shortcuts, text-messaging, and managing money using your cell phone (!). I can’t see myself ever using my camera phone to scan text to PDF (hack 57). But I do use Google Calendar and the instructions about this in hack 56 are very helpful.

One of the main advantages of technological excess should be greater potential for automation, especially for repetitive tasks. That’s the focus of the ten hacks in Chapter 7. Trapani explains, step by step, ways to automate file backups, disc cleanups, application launches, Google searches, and media downloads. Backups are a necessity, and the simpler the procedure the better. (Did I mention carbonite.com?) I guess auto-launches have their place, but I haven’t felt much need for them myself. As for automating searches and downloads, this could be a potential nightmare. You can set your computer to download more stuff than you can possibly wade through during your more leisurely moments. And even if you are willing to burrow into so many archives, you’ll still have to remember to do it periodically and muster the inner strength to resist the temptation to loiter needlessly among all the stimulating stuff that’s been collected while you were sleeping. (That inflated sentence actually illustrates the problem I’m getting at.)

Chapter 8 is all about how to go portable with your tech-saturated life. Twelve unique hacks will have you on your way in no time. First you need a web-based office suite. (Not for me, thank you.) Then you want some device or devices for portable storage, like MojoPac or flash drives. (This makes sense.) You may want to use text messaging to run web apps. Since you always have your cell phone with you, all you need to know is how. Hack 73 explains how to create a virtual private network (VPN). I didn’t know what this was until I came to that portion of the book, but I was pretty sure I didn’t want one. Generally, I prefer a network that is so private no one else but me can get in. I have a home network that links me to the women in my life, and, so far, that’s been enough for me.

Speaking of home computer operation, there are nifty hacks for running a home web server (hack 74), implementing remote controls (hack 75), and assigning a web addresses to your home computer (huh?) (hack 76). Hack 77 is a potpourri of simple ways to get the most out of your computer battery, keyboard, screen, and so forth. Gmail can be used as an internet hard drive (hack 80), your cell phone can multi-task as a modem (hack 79), and your iPod can replace your hard drive (hack 78)—well, not replace it, exactly.

Greater web mastery is only sixteen hacks away—Chapter 9. Google like a pro. Use RSS. Multiply search engines. Exploit the URL bar (I knew there was a name for that thing). Get Firefox working for you. Find out what “reusable media are,” then use them and re-use them. Plot data in interesting ways on various maps. Get used to tabbed browsing. Here’s a good one: “Access unavailable web sites via Goggle” (hack 91). You would think that if a website is unavailable, you wouldn’t be able to access it. What does “unavailable” mean, after all? But you have yet to learn the miraculous powers of Google. And the method is all condensed on one page.

Maintain your elaborately constructed browser habitat from one computer to another (hack 92). It takes two pages to learn this one. Lift the hood on a website you’re not sure you can trust (hack 93). Don’t let Google ruin your reputation; expunge their invasion of your privacy (hack 94). Use Google Notebook for web research (hack 95). (This seems to me to be rather like the Firefox extension called Zotero. But I haven’t done a close comparison.) Cover your tracks after browsing the web (hack 96).

Has your computer ever let you down? Get the upper hand using resources on your computer. Chapter 10 takes you through the steps with twelve specialty hacks. These deal with viruses and infections, data-space hogs, firewalls, and lost files. I couldn’t help noticing that many of these hacks are designed for PCs only. Hmm, wonder what that means?

Chapter 11 concludes the book with eight hacks needed to get multiple computers to synchonize and play nice with each other, sharing data and peripherals (like the same printer, for example)

I wouldn’t have had the patience to write a book like Trapani’s. I’d have to mess with Windows in order to offer the best advice to Windows users, and I’d have to write out in excruciating detail various hacks that are mostly a matter of common sense. And I’m beginning to wonder if Upgrade Your Life is the proper title for a book in this genre. Gina Trapani’s motto says it better, “Don’t live to geek; geek to live!”

The book includes an index. Another nice feature is the set of references that comes at the end of each chapter. Most of these references are web addresses for further material on topics covered in the relevant chapter. Trapani has done her homework. And she keeps up with this dynamic field of tech-savviness at her engaging website (to which I have subscribed using RSS).

***

I suggested earlier that Trapani and Frauenfelder have similar goals. Given the encyclopedic nature of Trapani’s book, what can we expect from Frauenfelder that we don’t find in Trapani? Answer: more focus—as indicated by the full title of his book, Rule the Web: How to Do Anything and Everything on the Internet—Better, Faster, Easier. You see, Frauenfelder limits himself to tricks of the internet trade.

But he doesn’t shortchange the reader, since his book comes to 402 pages, including the index. The sheer heft of this reference work (available in inexpensive paperback) convinces us that pretty much anything and everything you can do on the internet is covered in its pages. Testing the claim that you’ll be able to do it all “better, faster, easier” is another matter. I’m in no position to challenge. But I wouldn’t want to; the tactics I find most useful enhance my performance adequately.

Coincidentally, Rule the Web also has eleven chapters. (Or is there some numerological significance in the realm of techno-cultural enhancements?)

  1. Creating and Sharing
  2. Searching and Browsing
  3. Shopping and Selling
  4. Health, Exercise, and Sports
  5. Media and Entertainment
  6. Travel and Sightseeing
  7. Work, Organization, and Productivity
  8. Communication
  9. Toolbox
  10. Protecting and Maintaining
  11. Tips from My Favorite Bloggers

Rule the Web follows a familiar structure. But instead of labeling each hack-like suggestion as a kind of directive, Frauenfelder opts for the interrogative. He formulates a question you might have and then he answers.

Things start off pretty simply:

  • How do I set up my own web site?
  • Is it “website,” one word, or “web site,” two words? (Oops, sorry. That’s not one of the questions.)
  • What’s a domain name?
  • How many people visit my web site?

Notice the conversational tone. Very user-friendly.

  • What are blogs and why should I read them?
  • What is RSS and how do I use it? (This overlaps with Trapani.)
  • How can I blog using my mobile phone? (Finally we come to a question I’ve been aching to ask. Just kidding.)

There is some seriously good advice here for sprucing up your blog to make it more popular. The whole section on podcasting is a good introduction to the subject. Chapter 1 includes advice about using Wikipedia effectively, stowing photos, and sharing files.

Chapter 2 begins with a nice tutorial on the use of Google’s search tools. Page 108 lists some helpful keyboard shortcuts for the Firefox browser. The rest of the chapter offers pretty elementary instruction on browser technique.

Chapter 3 is a hodgepodge of suggestions for buying and selling goods using the internet. The pages about navigating eBay could save users some agony . . . and maybe even a little money. Comparison shopping is treated here, and there’s advice for buying certain kinds of products on the web (like planes, trains, and automobiles—well, automobiles, anyway). I’ve used the web to find user manuals for all sorts of aged products around our house. I thought it was a sign of Frauenfelder’s sensitivity to the things the web can do for people that he included a paragraph about this.

Chapter 4 sounds like it would be one of the longer chapters. It comes to only eight pages. But this is by no means a measure of the wealth of health and exercise information available online. My questions in this category are almost completely different than the ones raised and answered in this book.

Chapter 5 offers a much more extensive survey of internet resources in the media and entertainment category—63 pages, in fact. This is probably a reflection of the proportional use that is made of the web by our generation. (Of course, no other generation has ever used the web.)

Chapter 6 explains the relatively simple procedures for planning vacations, booking airline seats, reserving hotel rooms, and finding restaurants online. These are common uses of the internet, and the treatment could stand a little more in the way of detail for those who already have some elementary sense about web browsing.

Chapter 7 has two categories: personal productivity, and money and financial management. Again, the treatment is sparing, but internet novices are at least alerted to a sample of the range of things they can do online.

Mark Frauenfelder

Chapter 8 is slightly bulkier than chapter 5. And well it should be, since it deals with so many communication options and issues: wi-fi, cell phones, integrating cell phone use with the internet, Skype, email, and protection from spam. Since I travel a lot, I was interested in the brief section about finding free wi-fi service in public places. This led me to buy the Canary Wireless Hotspotter. I don’t use it often, but it does come in handy. I can test a neighborhood for wi-fi signals and see whether they’re free or not, without booting up my laptop. Thank you, Mark, for that tip!

Chapter 9 recommends ways to keep your computer humming efficiently. It also has a section on music downloads and applications that you might expect to find in chapter 5. One page tells you how to eliminate scratches from the display window on your iPod. Several questions deal with iTunes issues, but not the one that’s had me befuddled for several months, namely, Why can’t I download the tunes I’ve paid for at the iTunes Music Store! The best entry in this chapter explains how to use iTunes as an alarm clock. I’ve genuinely appreciated and enthusiastically followed the simple guidelines. Again, thanks, Mark! Next I’ll be trying his technique for capturing a still image from a DVD movie that’s playing on my laptop.

Chapter 10 is about maintenance issues, like keeping your cookies down while navigating all those twists and turns in your browsing (not exactly the way Frauenfelder puts it). Encryption, spyware, phishing, pharming, evil twins, and spam are given space here.

Chapter 11 is potpourri time. Twenty-two different bloggers contribute their ideas for superior web techniques. A couple of these appealed to me: Jeff Diehl’s tip on transcribing podcasts and Hana Levin’s practice using random Google searches to come up with blogging links. I’ll experiment with Cyrus Farivar’s ideas for using Greasemonkey scripts. Other than that, the tips section is pretty short on tips and long on plugging favorite websites.

The index makes it a little easier to find your way around this book. The Table of Contents, with its single-level subheaders, is crucial for quick navigation. Otherwise, thumbing through the pages and browsing is your best bet for finding something that will meet your needs or aspirations. I like the book’s concept. The price tag is covered by even the few things that were most useful to me. But the bulk of it is less than what I needed. And that really counts when it comes to space on my bookshelf. I estimate that there are maybe two or three dozen pages that really helped me out. And that’s how it is with books of this kind. They aim at such a broad audience that, for each particular reader who has some facility with the internet, there will probably only be a few entries that are truly educational. So the ideal audience for this book is the shrinking population of web users for whom the internet remains a total mystery.

Mark Frauenfelder blogs at boingboing.

***

The internet is truly an amazing phenomenon. My brother-in-law and his family are vacationing in the East right now. His wife phoned my wife to ask for a restaurant recommendation in the vicinity of Times Square (like we go there all the time). Fact is, Dianne did recall a restaurant we all enjoyed when we were there as a family in 2001. She just couldn’t remember the name. Our daughters knew exactly what she was referring to, but couldn’t bring up the name, either. Me? I didn’t even remember being there! But after listening to their nostalgic recollections for a few minutes, I knew exactly what to do. I went to the family computer and Googled the following string of terms: “space theme burgers restaurant new york city.” And there it was—Mars 2112, Restaurant and Bar. It will take more effort than that to call the in-laws back with the information.

Mars 2112, Restaurant and Bar

If You Can’t Hack It, Try This . . .


How are you hacking it? Is some aspect of life too much for you?

A new section of my blog will be devoted to life-hacking skills. It’s called “If You Can’t Hack It, Try This.” I made the first entry yesterday, on why it’s a good idea to leave your email alone first thing in the morning. More posts are on their way. There will be items on information management (now called “information farming” by some), efficient use of the internet for personal productivity, planning and completing projects, productivity tools, recommended websites, book reviews, writing strategies, study tips, and more.

As a university teacher, author, and speaker, my challenges may be different than yours. Let me know through the comments link below if there are topics you’d like to see considered. And if you have suggestions for things to try in some area where it’s hard to hack it, why not post them using the comments link?

Never Check Your Email First Thing in the Morning (Regardless of Your Time Zone)


This advice comes from Timothy Ferriss, author of The 4-Hour Workweek. The bit about the time zone is my little contribution.

This is great advice, but Ferriss doesn’t explain why. You can figure it out in context, but you might not have the book. And some things aren’t there. So here’s my explanation.

1. For many of us, email is a black hole. Once you get in, it’s hard to get out. We know this happens. So we might be starting our day with email just to avoid the really important and productive stuff. Don’t let this happen.

2. If you check your email first thing in the morning, you’re liable to spend more time messaging than you would later in the day, since it may feel like you have more time for email before the day really gets cranking.

3. The impulse to check email first thing every morning is a good indicator of an unhealthy addiction. If you feel like you simply must check your mail, then you have less discipline in your life than you need if you want to be productive.

4. Checking your email early clutters your mind with other people’s business when you want to devote your best hours to your own business. Before you open your mail, you don’t know what’s in there waiting for you. Why take the chance that it will bear tidings of new responsibilities?

5. By deliberately waiting to check your email, you train yourself to estimate more accurately the importance and urgency of email in your life. The bane of email is that it is too convenient and it creates an artificial sense of urgency. Postponing your email fix helps you experience the freedom from email that comes when you realize that very little of it is urgent. If you think it’s urgent, you may feel its bidding during all hours of the day, regardless of how often you check. And checking first thing in the morning feeds that sense of urgency.

6. Checking email first thing may encourage poor email management. Suppose you adopt the policy that you will never leave a message you’ve read in your inbox. Great idea. But to follow through on that policy, you have to have a message management system. The simplest of systems has three bins or folders, one for the archives, one for follow-up tasks, and one for holding items while you wait on someone else to complete a task. The rest can be deleted. So every message that’s opened is immediately handled in one of five ways: (1) it’s trashed, (2) it’s answered, (3) it’s archived, (4) it’s tucked into a follow-up folder, or (5) it’s moved to a folder awaiting someone else’s action. The FOLLOW-UP and WAIT bins will have to be monitored. So you’ll probably want to keep track of them in your task management system. Staying organized this way takes a little extra effort. If you don’t want to tie up your morning with these kinds of activities, and you just want to open your mail to see what’s in there, you will end up doing one of two things, practicing your management protocol when you should be doing something more productive, or leaving read messages in the inbox to be tended to later.

7. It may turn out that simply waiting a few hours to check mail allows just enough time for many messages to become stale. If a message has gone stale, because the urgency of the moment when it was sent has evaporated, then you have one less message to deal with.

And now a word about time zones. I live in California, where it’s three hours later than in the east. So by the time my day starts, other people in my communication loop have already had three hours to post messages. So I might think I owe it to them to jump into my mailbox right away to see if that’s the case. But I owe it to myself not to do this.

I’d like to know about your email headaches, and strategies for getting relief. So please post your comments. Just don’t expect me to reply first thing in the morning.

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